Large language model (LLM) agents augmented with external tools often struggle as number of tools grow large and become domain-specific. In such settings, ambiguous tool descriptions and under-specified agent instructions frequently lead to tool mis-selection and incorrect slot/value instantiation. We hypothesize that this is due to two root causes: generic, one-size-fits-all prompts that ignore tool-specific nuances, and underspecified tool schemas that lack clear guidance on when and how to use each tool and how to format its parameters. We introduce Joint Tool-Prompt Reflective Optimization (JTPRO), a framework for improving tool-calling reliability in trace-supervised settings by iteratively using rollout-driven reflection to co-optimize global instructions and per-tool schema/argument descriptions for accurate tool selection and argument instantiation in large tool inventories. JTPRO is designed to preserve only tool-local cues needed for correct disambiguation and slot filling. We evaluate JTPRO across multi-tool benchmarks, which account for different number of tools using three metrics: Tool Selection Accuracy (TSA), Slot Filling Accuracy(SFA), and Overall Success Rate(OSR) (correct tool + correct slots + correct values). JTPRO consistently outperforms strong baselines, including CoT-style agents, and reflective prompt optimizers such as GEPA by 5%–20% (relative) on OSR. Ablations show that joint optimization of instructions and tool schemas is more effective and robust than optimizing either component in isolation.

Question answering over visually rich documents (VRDs) requires reasoning not only over isolated content but also over documents’ structural organization and cross-page dependencies. However, conventional retrieval-augmented generation (RAG) methods encode content in isolated chunks during ingestion, losing structural and cross-page dependencies, and retrieve a fixed number of pages at inference, regardless of the specific demands of the question or context. This often results in incomplete evidence retrieval and degraded answer quality for multi-page reasoning tasks. To address these limitations, we propose LAD-RAG, a novel Layout-Aware Dynamic RAG framework. During ingestion, LAD-RAG constructs a symbolic document graph that captures layout structure and cross-page dependencies, adding it alongside standard neural embeddings to yield a more holistic representation of the document. During inference, an LLM agent dynamically interacts with the neural and symbolic indices to adaptively retrieve the necessary evidence based on the query. Experiments on MMLongBench-Doc, LongDocURL, DUDE, and MP-DocVQA demonstrate that LAD-RAG improves retrieval, achieving over 90% perfect recall on average without any top-k tuning, and outperforming baseline retrievers by up to 20% in recall at comparable noise levels, yielding higher QA accuracy with minimal latency.